Because we didn’t do an in-place upgrade from Vista 3 to Vista 4, we’re realizing there are even larger gaps in our policies than we had thought, and there are serious misconceptions on campus concerning types of course management data and their retention, purging and archiving.
Notre Dame is starting to look at some of these issues and our assumptions around them:
1. How long should student work (online quiz answers, assignment submissions, discussion postings) be accessible to students after the semester is over? Is continuing their access through the next semester good enough? Should it be for the duration of their stay at the university?
2. How long should Instructors have access to student work?
3. How long should an Instructors’ online course (with student work removed) be retained live on the server? Here at Notre Dame we have a Banner SSB customization that displays a form to faculty allowing them to choose from content available on the Bb Vista servers as the starting point for any given course in the current semester. Behind the scenes this programmatically creates an assignment job of one section’s content to the specified one.
4. How much data can we feasibly store in the database? Even if archiving isn’t practical, what should the purging cycle be for online course content and for user accounts? Should it be based on some time after last access, or on a time period such as # of semesters or years?
5. Should we make the technical investment to develop a viable section archiving strategy and then, policies around it?